1. What is my budget?
Copier speed is measured in copies each minute (CPM, also called pages each minute or PPM). Copiers can produce from four to over 100 copies per minute. The slowest machines begin at around £700 and the fastest, digitally connected, multifunctional machines can cost over £100,000.
Copiers that cost greater than a couple thousand pounds are usually rented or leased, but they may also be bought outright. Leases for photocopiers typically extend for three to five years.
2. Can there be any hidden costs?
The capital cost of printers might be relatively inexpensive but the cost of consumables, maintenance plays an important part in budgetary decisions printer rental. Research indicates that 40% to 45% of total cost of ownership goes toward consumables and servicing and 55% to 60% is down to manageability and reliability.
3. What’s your copy and print volume?
It’s always worth assessing your present usage by conducting a fast print audit of average pages printed each month, A4 or A3 requirements, black & white usage and colour usage. Take a long-term view and look at the potential growth of your company or personal office.
4. Should I go for colour copiers or mono copiers?
Colour is undoubtedly where the near future lies. Even though the manufactures are obviously keen to push colour copiers, because it increases their margins on consumables, remember the best business multi-function peripherals do offer mono and colour simultaneously. It’s also possible to disable the colour on the multi-function peripherals if you don’t need colour now but are interested in the future.
5. What should I do next?
Photocopier companies like us normally provide free suggestions about purchasing, so if you’re still not entirely sure on what sort of copier machine to go for, it’s probably best to get hold of the local dealer and hopefully they should give free information without attempting to persuade one to a sales deal.
This Article is not attempting to promote our products or our website. We are just offering free advice for companies that are having difficulty in deciding what photocopier to purchase.