Do employment verifications and background checks consume a significant amount of one’s HR department’s time? Outsourcing these functions is a superb way to increase the efficiency of HR personnel through the elimination of the time-consuming tasks. But it’s much less easy as just calling up an employment verification company and passing the baton – there’s still a great deal you’ll need to know.
1. Provide the maximum amount of information that you can
When submitting a request for background screening services, it is important that the buyer reporting agency (CRA) is provided with the maximum amount of information from the applicant as possible. There might be instances where an applicant has changed his/her last name or may use a nickname that they failed to add on their paperwork. This omission may create a discrepancy when wanting to verify information.
When an applicant is providing his/her employment history, it’s important that a full name and address for the employer is provided. In many cases, an applicant may list the name of the employer but not incorporate a complete address (ex: street name, city, state and zip code). 먹튀검증업체 Small businesses may be difficult to discover with out a complete address. It is also important to offer a contact number for employers. Applicants may provide a contact number for a buddy they’ve worked with to test and verify their employment, however a CRA must contact the business directly to test and verify information through the HR department or previous supervisor.
To ensure that a CRA to do a background investigation, an applicant must sign an authorization and release form plus a disclosure statement giving their consent and knowledge an investigation has been processed. Being an employer, you will want to keep on file the signed disclosure statement. The authorization and release form is submitted to the CRA combined with applicant’s information to be verified.
For companies who submit their investigations via electronic format, it’s always a good idea to have an authorization and release form with a “wet” signature on file. Difficulties may arise, especially with schools, in accepting electronic signatures. It is the policy of some schools to only accept a “wet” signature on an authorization and release form and therefore won’t verify any information when provided with a digital signature.
3. Request only the right searches
Being an employer, you ought to only request the mandatory background searches required for the position you’re seeking to fill. Don’t request additional searches that don’t pertain to the position for that the applicant is applying. For example, you wouldn’t process a motor vehicle check up on an applicant who would not be driving for the company. This unnecessary search would not only increase your costs but can also delay receiving case results. It’s always good to truly have a company policy in place for the searches you’ll need to do for various positions within the company.
4. Have patience
CRA’s work diligently to acquire verifications as quickly as possible. There are a few situations which are out of the CRA’s control where information can not be obtained in a timely manner, if at all. When wanting to verify education, it’s important to note when a CRA is trying to verify an older issuance it is just a strong possibility that records have now been archived to storage, in which case it may take the college quite a long time to discover records.
Schools in addition to employers may never return a remedy to a verification request. Sources at these locations have primary duties to attend to and verifications might not be their top priority. There are a few sources that return information in an expedient manner and are very cooperative, whereas other sources may never return a response to multiple requests.
When contacting an employer for verification, the CRA is looking to ensure dates of employment, the position held by the applicant, grounds for leaving the business and if the applicant is entitled to rehire. There are many firms that maintain policies that prevent them from divulging certain information such as salary, reason for leaving and eligibility of rehire. Some employers may ask the CRA to offer them with the info listed by the applicant and they’ll either confirm or deny the validity of the information, but won’t correct any discrepancies.
Many companies will verify employment information over the telephone while others need a verification request to be faxed or mailed plus a signed authorization and release form. A growing trend for employers is always to outsource their verifications to a third-party source, in which case there are additional fees incurred to acquire employment verifications.
When verifying education, (GED, high school diploma, adult high school diploma or degree) a CRA will attempt to ensure the date and issuance indicated by the applicant. Schools will confirm this information either verbally, through fax or by mail. There are a few institutions (mostly colleges and universities) which have outsourced their verifications to a third-party source, in which case, there are additional fees incurred. When a school states that they cannot locate a record for the applicant, it is effective if the applicant is able to provide a copy of the issuance to the CRA. Once a copy is received, the CRA can then contact the college and provide them with the copy to ascertain the validity of the document.
You will find two forms of reference verifications that may be requested. An employer may opt to truly have a CRA develop references for an applicant. This kind of verification doesn’t require the CRA to get hold of references listed by the applicant, but alternatively to get hold of a prior supervisor or manager and try to produce a research through them. This kind of reference verification could be difficult as much supervisors are not always willing to offer a research for an applicant and it might be company policy not to hand out personal or professional references.
Employers can also request a CRA to get hold of references which have been listed by the applicant. References are usually contacted via telephone however many may request that the questions be sent via fax or e-mail along with a signed release. A CRA is likely to make every attempt to verify references, however some individuals may never return phone calls. Sometimes it will help if an applicant provides both a day and evening phone number where a reference may by reached.